5 Ways E-Signatures Can Improve Your Workplace Productivity | Dedoco

Electronic signatures or e-signatures are signatures in electronic form which can be used to sign off on documents. More convenient than wet ink signatures, e-signatures allow approvals without the need for paper documents. Today, with the help of e-signature, documents can be signed remotely and instantly, making them highly efficient for businesses.

Wet signatures are time-consuming and inefficient, and hold up transactions and operations, costing time and money in the long run. The rise of e-commerce and pandemic-induced paradigm shifts in office culture has accelerated the adoption of e-signatures. Growing legal acceptance and regulatory validity of e-signatures have sealed the case for businesses to adopt e-signing solutions.

Adoption of a simple, yet powerful e-signing solution like Dedoco can lead to improved productivity, cost-savings, simplified business operations, all while ensuring strict legal and regulatory compliance.

1. STREAMLINE OPERATIONS

When running a corporation, big or small, you can agree that there is always a high volume of documentation to handle – like hiring, lease and other legal agreements and contracts, invoices, budget proposals, sales agreements.

Plus, there is usually a signing hierarchy through which the document is handed over, with signers and approvers taking turns to process the document. And if a signer or approver is on leave or out of the country, then delays can extend to days or even weeks!

Dedoco’s signing solutions offer a secure, high-impact, low-maintenance platform to decrease such turnaround times, thereby simplifying company operations. With Dedoco’s products, e-signing can be done in 3 simple steps –

By giving users the freedom to securely sign off on documents anywhere, anytime, and on any device, document processes can be accelerated and operations made more efficient.

2. COST SAVINGS

A big case for digital transformation has been lowering costs and increasing profits.

Paperless transactions help save on document printing, photocopies, mail deliveries, and courier services. These transactions may seem insignificant, but when multiplied by the number of transactions that happen in a large corporation, build up to significant cost saving over time and positively impact your bottom line.

Dedoco offers cost effective solutions that make document management secure, efficient and economical. Speeding up transaction completions like client acquisition, employee onboarding and legal transactions, streamline operational efficiency and lead to significant cost savings.

3. ASSURED LEGAL COMPLIANCE

While they have only recently found widespread adoption, e-signatures today are, in fact, more secure than traditional wet-ink signatures and have become legally accepted. It is harder to forge e-signatures as the entire document flow and document signing process is secure and comes with an audit trail.

Regulatory and legal compliance is serious business and we at Dedoco, take compliance seriously. It is the very foundation of our platform, in comparison to other document service providers in the market. We offer:

A decentralised platform with open architecture to protect data privacy and security
Flexibility to leverage your own document repository, enabling complete regulatory compliance
Signatures are hashed along with document data, making them tamper-proof
Documents are time-stamped on blockchain, providing legally-binding evidence
Integrates national and private identity providers, such as Singapore Government SingPass
Instantly verify documents and retrieve complete document history to support audits.
Authenticate users via email, phone or ID partners

4. INCREASED DOCUMENT CONTROL

Using wet-ink signatures and physical documents makes it hard to retrieve and review documents and document trails. With an e-signature solution like Dedoco that has versioning features, we empower you to self-serve trust. All document information along with the changes are available to you readily at the click of a button.

With Dedoco, you can even verify your document against your original copy using our advanced hashcheck features to authenticate versions. All this, at the click of a button, without needing to run to your admin everytime you need to audit.

E-Signing solutions like Dedoco empower you to take charge of your documents and document audit trails.

5. ENVIRONMENTALLY FRIENDLY

Global warming, climate change and degrading natural environments are on top of mind for not just activists like Greta Thunberg, but for each one of us thriving today in this ecosystem. We must be mindful of the world we are leaving behind for future generations. It is every corporate’s social responsibility to seek and adopt processes that are environment friendly and reduce carbon footprint. E-signature solutions like Dedoco enable corporations to go paperless while executing documents, agreements and contracts. Space-saving is an additional advantage since the documents are no longer stored and organised physically. Adoption of such solutions show your commitment to our society, thereby adding value to your brand!

So what are you waiting for? Are you ready for a digital transformation?